Operation theatre management
A theatre list that cannot clash, and a checklist that cannot be skipped.
Each theatre has a lane for the day with its cases placed by time. A case moves from requested to scheduled, pre-op, in theatre, recovery and completed, and two of those steps are gated by the WHO Surgical Safety Checklist. Theatre charges and the surgeon's fee reach the bill when the case is completed.
What changes on the floor
Wards and theatre. Included in: Hospitals, Hospital groups.
Two cases are booked into the same theatre, or the same surgeon into two
A booking that overlaps another in the room, or for the surgeon, is refused, and the refusal names the case it clashes with.
The safety checklist is filled in after the surgery
A case cannot move to in theatre until sign-in is complete, and cannot be completed until sign-out is complete and the surgery record is signed.
Theatre charges and implants are added to the bill from memory
Completion posts the theatre charge from the tariff and the surgeon's fee, and implants used are billed from the theatre store as they are recorded.
Rules the software enforces
These are checks in the product, with the reason shown to the person at the screen.
- RefusedA double-booked room or surgeon
Planned windows may not overlap for a theatre or for a surgeon. The clash is named by booking number.
- LockedIn theatre before sign-in
All seven sign-in items of the WHO checklist must be ticked, each with who ticked it and when.
- LockedCompleted before sign-out and a signed record
The five sign-out items and a signed surgery record are both required. A signed record cannot be edited.
- RefusedCompletion without a tariff
If no theatre tariff exists for the room, anaesthesia and payer class, completion stops. The system never guesses a price.
What is in it
Scheduling
- Rooms by kind: major, minor, cath lab, endoscopy
- Day view with a lane per theatre
- Bookings on an admission or a daycare visit
- Postpone and cancel with a reason, freeing the slot
- Reschedule re-checks the room and surgeon
In the theatre
- WHO checklist: sign-in, time-out, sign-out
- Surgery record with surgeon, anaesthesia and findings
- Consent form uploaded to the case
- Implants and consumables from the theatre store
- Timeline of every status change
Billing and display
- Theatre tariff by room kind, anaesthesia type and payer class
- Surgeon's professional fee per case
- Packages that include the procedure cover both
- Theatre board for the lobby: room state and next start, no names
- Procedures carried into the discharge summary
Questions hospitals ask
Can daycare procedures be booked without an admission?+
Yes. A case can sit on a daycare or out-patient visit, and its charges go to that visit's bill.
Who can see the theatre list?+
Signed-in staff see the full list. The lobby board shows only each theatre's state and the next start time.
See operation theatre on your own setup.
A demo is set up with your departments, bed types and tariffs, so you see your hospital and not a sample one.