Central stores and ward inventory
What left the store, which ward has it, and which patient it was used on.
The central store receives goods by batch and expiry. Wards and theatres raise indents, stores approve and issue them, and the same lot arrives on the ward shelf. When a nurse uses a consumable on a patient it comes off the shelf and goes onto that patient's bill.
| Item | Asked | Issued | Lot out = lot in | Expiry |
|---|---|---|---|---|
| IV cannula 20G | 50 | 50 | CN4471 | 08/2028 |
| Normal saline 500 ml | 40 | 40 | NS2290 | 02/2028 |
| Surgical gloves 7.5 | 100 | 100 | GL7715 | 11/2029 |
| Inj. Ceftriaxone 1 g | 30 | 30 | CF0318 | 05/2027 |
What changes on the floor
Pharmacy and stores. Included in: Hospitals, Hospital groups.
Consumables used on the ward never reach the bill
Recording a consumable against a patient reduces the ward shelf and posts a bill line at MRP with GST in one step.
Indents are slips of paper that stores may or may not have seen
An indent moves through requested, approved and issued, with a name and time at each step.
Nobody knows which batch went to which ward
Stock is issued earliest-expiry first from the central store and received on the ward under the same lot number.
Rules the software enforces
These are checks in the product, with the reason shown to the person at the screen.
- CheckedLot in equals lot out
An issue moves a named batch out of central and the same batch into the ward. Quantities always reconcile.
- RecordedUse on a patient is a bill line
A ward or theatre consumption posts to the patient's bill when it is recorded, not at discharge from memory.
What is in it
Stores
- Central, pharmacy, ward and theatre stores
- Suppliers and goods receipts with batch and expiry
- Signed stock ledger per batch
- Count adjustments with a reason
Indents
- Raised by the ward nurse
- Approved and issued by stores
- Earliest-expiry batches issued first
- History of every indent and issue
Patient consumption
- Consumables recorded against the admission
- Implants and theatre consumables against the surgery
- Bill line at MRP, split into taxable value and GST
Questions hospitals ask
Is this the same stock as the pharmacy?+
It is the same ledger with separate stores. The pharmacy counter, the central store, each ward shelf and the theatre store hold their own quantities.
Can a clinic use it?+
Clinics usually need only the pharmacy counter. Central stores and ward shelves are part of the hospital edition.
See stores on your own setup.
A demo is set up with your departments, bed types and tariffs, so you see your hospital and not a sample one.